Office Assistant

 

We exist to glorify God by being a loving community where people are saved, set free, discipled, empowered, and sent out to fulfill their God-given calling.

Reports to:                           CCA Office Manager 

FLSA Status:                        Hourly (non-exempt) 

Hours per week:                  40 hours, Full-time (12 Months) 

Campus:                               Melbourne 

Job Summary:
This position provides support for the administrative team and assists with the needs of students, parents, guests, and volunteers.  

Essential Duties and Responsibilities: 
• Greet everyone with a friendly, helpful attitude when they enter the office or call on the telephone, treating each person with respect and courtesy 
• Ensure that parents, visitors and volunteers sign in and receive a visitor badge or sticker 

•  Oversee parents accessing the Raptor security system 

• Look for unfamiliar guests entering the school, politely offer assistance and ask them to state their business, notify an administrator if someone seems suspicious 

 • Answer phone calls, teacher calls to the office, and any administrator calls, making phone calls on behalf of the administration as directed (Hebrews 13:17), using established procedure to notify staff regarding phone calls or appointments 

• Refuse admittance to non-school students who do not have permission from an administrator to visit the school 
• Promote a positive attitude about the school and its employees 
• Use established procedure to notify administrative staff regarding phone calls or appointments 
• Make phone calls on behalf of the administration as directed 
• Issue passes to students who are tardy or who have acceptable excuses from parents 
• Keep the reception area and adjoining areas neat and clean 
• Assist with mailings, clerical work, or projects that can be done at the reception desk 
• Type letters, reports, or memos pertaining to student records as needed  
• Keep all students’ cumulative files in proper order, and maintain accurate filing of all standardized tests and tests scores for students in grades PreK-12 
• Provide copies of student file documents when requested by parents and when requested by schools receiving transfer students    
• Other duties as assigned by Supervisor

Job Skills and Competencies:
• High school diploma or a GED equivalent  
• Excellent verbal, written and interpersonal communication skills 
• Demonstrate proficiency in word processing, emailing and Internet 
• Be able to multi-task and have disciplined time-management skills 

Other Qualifications:
• Regular attendance at a local Bible-believing church
• Keep the ministry in the forefront of all you do, with a servant heart and optimistic attitude 
• Conduct yourself in a manner that reinforces the core values and mission of Calvary Chapel and agree to our Statement of Faith
• Function as a productive part of the church staff and attend staff meetings in coordination with direct supervisor 
• Demonstrate a mature, ongoing personal relationship with Jesus through spiritual and moral integrity 
• Strong commitment to the vision and mission of Calvary Chapel Melbourne

• Fruit of the Spirit is consistently displayed in your life, as a reflection of God’s love to colleagues and visitors (Galatians 5:22-23)