Purchasing/Receiving/Print Shop Assistant

Reports to:    Director, Purchasing/Receiving, Print Shop
FLSA Status:  Exempt (hourly)
Hours: 28 Hours (part-time) 
Campus: Melbourne

The position includes a variety of responsibilities shared between two departments.

Purchasing Responsibilities:
Assist the Purchasing Department with the following duties
• Place orders searching for discounted or contract pricing
• Data entry/scan in Blackbaud
• Process and file paperwork
• Pick up ordered merchandise when requested (Sam’s, BJ’s, Cosco, Walmart, etc)
• Navigate Amazon online purchase system adding employees, approval paths, and finally approving or denying orders.
• Receive packages, maintain receiving log and manage distribution of goods once received
• Hand out office supplies and record dept., acct #, assuring inventory is sufficient.
• Cover receiving door during lunchtime relief
• Maintain recycling program monthly, taking recycling to Office Depot (10)
• May be asked to take over purchasing responsibilities when director is out of the office.
• Other duties as assigned by supervisor 
Shipping and Receiving Responsibilities:
• Weigh, measure and prepare packages for shipping
• Assist with receiving and sending of packages with UPS, Fed Ex, Vendors and USPS   
• Manage shipping sites
• Prepare shipping paperwork for accounting showing all transactions  
• Ability to lift 40 lbs    
Print Shop Responsibilities:
 Print, scan, and/or photocopy items requested by ministries notifying all parties when job is complete.
 Learn Print Shop machinery and fix problems as they arise –[ copiers, wide-format printer, folding machine, Docu-cutter 490, binding machine, foam board press] (Let the wise listen and add to their learning...Proverbs 1:5)
 Maintain inventories in Print Shop 
 Oversee:
o Judah house keys 
o Cargo van keys (Covenant bus) 
 Learn and utilize E-Space software for room and resource scheduling distributing weekly room schedule
 Keep print logs, room and resource spreadsheets current
 Learn Basecamp to find print file locations as needed
 Learn and utilize Microsoft Office Suit, plus Microsoft Publisher, Adobe Illustrator, Photoshop, and Acrobat 
 Ability to edit graphics for minor errors in material sent to the Print Shop 
 Good knowledge of proper grammar and punctuation
 Excellent verbal and written communication skills
• Other duties as assigned by supervisor
• Take over print shop responsibilities when supervisor is out of the office
Skills:
• Able to multi-task and be flexible
• Know and effectively use Microsoft Office Suite: Word, Excel, PowerPoint, Outlook 
• Proficiency in navigating internet
• Good organizational skills
• Attention to detail – follow directions well

Other Qualifications:
• Maintain confidentiality of information (Let the wise listen and add to their learning, and let the discerning get guidance. Proverbs 1:5)
• Demonstrate a personal relationship with Jesus through spiritual and moral integrity (If you declare with your mouth, “Jesus is Lord,” and believe in your heart that God raised him from the dead, you will be saved.  For it is with your heart that you believe and are justified, and it is with your mouth that you profess your faith and are saved. Romans 10:9-10)
• Fruit of the Spirit is consistently displayed in your life (But the fruit of the Spirit is love, joy, peace, forbearance, kindness, goodness, faithfulness, gentleness and self-control. Against such things there is no law. Gal 5:22-23)
• Servant-heart and optimistic attitude (Do nothing out of selfish ambition or vain conceit. Rather, in humility value others above yourselves… Philippians 2:3)
• A dependable team player who understands unity and works well with people (Make every effort to keep the unity of the Spirit through the bond of peace. Ephesians 4:3) 
• Ability to set boundaries to limit non-work-related communication
• Ability to stay within the parameters of the job description when on the clock
• Ability to maintain confidentiality of information
• Flexibility and ability to work with volunteers and people on staff
• Organized, ongoing learner 
• Self-starting – can work with little supervision or direction
• Able to lift 40 pounds