Office Manager/Administrative Assistant-CCA

Reports to: Head of School 
FLSA status: Salaried (Exempt)
Hours per week: 40 hours, Full-time
Campus: Melbourne 

We exist to glorify God by being a loving community where people are saved, set free, discipled, empowered, and sent out to fulfill their God-given calling.

Job Summary:
Assist the school administrative leaders, teachers, parents, and students while reflecting the purpose of the school, which is to honor Christ at all times. Directly responsible for all aspects of customer service and educational professionalism in the front office and all forms of communication. 

Essential Duties and Responsibilities:
• Responsible for all CCA purchases as per CCA purchasing guidelines 
• Supervise and evaluate others, enforce policies, follow prescribed procedures, make timely decisions, and communicate these decisions
• Adjust work hours as necessary to accommodate special schedules or school-related activities
• Schedule and maintain appointments for administrative staff as necessary
• Understand the importance of discernment, discretion, and confidentiality in the operation of the school (Proverbs 11:13)
• Develop and maintain rapport with students, parents, and staff by treating others with courtesy, patience, friendliness, dignity, respect, and a good sense of humor (Acts 20:28)
• Administer first aid in the absence of the school nurse
• Know the procedures for dealing with emergency situations in the classroom and school, reporting to appropriate individuals of any campus safety, health, and maintenance needs, and maintain records of fire drills and other types of emergency drills
• Maintain and update any necessary documentation and student demographics for outside agencies or organizations as required by contract or law (McKay, FLDOE, ACSI), keeping other filing systems updated and organized 
• Monitor Timeclock and update as necessary, and all time off requests 
• Check and respond to voicemail and school email regularly, and open school mail in a timely manner
• Serve as a notary public when requested
• Oversee distribution of final report cards and standardized test scores
• Keep the office neat and orderly, running smoothly, and maintain refreshments
• Other duties as assigned by supervisor (Colossians 3:23)

Job Skills and Competencies:
• Education Level – high school diploma or GED equivalent 
• The ability to work efficiently and effectively in team situations is critical, as well as the ability to work independently 
• Organization, administrative, and leadership skills (1 Corinthians 14:40)
• Proficient knowledge of Microsoft Office Suite (Outlook, Word, Excel, Publisher, etc.) software, spreadsheets, educational databases, etc. 
• Have a notary public commission or obtain one upon hire
• Be able to handle multiple tasks simultaneously and have disciplined time-management skills
• Social perceptiveness—being aware of diverse personalities and having Godly discernment to react and respond to situations as needed (Philippians 2:4)
• Be able to lift 20 lbs

Other Qualifications:
• Regular attendance at a local Bible-believing church
• Keep the ministry in the forefront of all you do, with a servant heart and optimistic attitude (Philippians 2:3)
• Conduct yourself in a manner that reinforces the core values and mission of Calvary Chapel and agree to our Statement of Faith
• Function as a productive part of the church staff and attend staff meetings in coordination with direct supervisor (1 Peter 4:10) 
• Demonstrate a mature, ongoing personal relationship with Jesus through spiritual and moral integrity 
• Strong commitment to the vision and mission of Calvary Chapel Melbourne
• Fruit of the Spirit is consistently displayed in your life, as a reflection of God’s love to colleagues and visitors (Galatians 5:22-23)
God’s love to colleagues and visitors (Galatians 5:22-23)